Industry Coordinator

POSITION: Industry Coordinator

LOCATION: Adelaide Fringe & FringeWORKS

START DATE: ASAP

END DATE: 30 June 2026

REPORTS TO: Marketplace Manager

EMPLOYMENT: Full Time

SALARY: $65,000 per annum (pro rata), plus 12% superannuation

KEY RESPONSIBILITIES

Industry & Participant Outreach

Support the growth and development of the industry delegate program through research, approach and invitation.
In conjunction with the Marketplace Manager, coordinate all elements of the delegates’ participation, from invitations through to detailed and tailored itineraries.
Support the growth and inclusion of new venues, shows and collaborations in the marketplace program.
Coordinate industry and artist support 1-on1 sessions.

Arts Industry Collaborations

Support and nurture industry collaborations between artists and small to medium arts organisations.
Coordinate mentoring, advice, development support and inclusion in the Adelaide Fringe and Honey Pot program.
Ensure appropriate reporting, analysis and acquittals are captured and communicated effectively.

Tour Ready Award Recipients and Stakeholders

Coordinate all tour ready award winners inclusion in the Adelaide Fringe and Honey Pot program.
Coordinate MOU’s with participants.
Deliver venue, registration and marketplace support to all shows.

Visas for Artists & Industry

Support and guide industry and artists through the visa application process.
Coordinate support letters and track visa status.
Coordinate and apply processes of notification across departments (ticketing, show cancellations, guest support) for unsuccessful visa applications.

AVR Delivery & My Honey Pot

Coordinate developments and implementation of marketplace platform – My Honey Pot in AVR.
Deliver data processing and proofing of My Honey Pot with Artist Venues and Marketplace Administrator.

Guest Coordination

Coordinate and support external relationships with partner hotels.
Coordinate delivery of invitations.
Coordinate accommodation support and flight contributions with invited and approved delegates.
Process and check invoicing across guest support, budgets and other departments.

Show Suggestions

Support the marketplace team in the creation and delivery of show suggestions for industry delegates and to match their programming interests and tastes.
Offer show recommendations and matching to industry delegates within programmed events and networking engagements.

Marketplace Communications

Work in conjunction with the Marketplace Manager in the organisation, planning and delivery of Honey Pot delegate and artist eDM’s via mailerlite.
Work closely with the Marketplace Manager in preparing, editing and proofing all Honey Pot communication materials and online resources.

Industry & Participant Program

Support the planning and delivery of the marketplace program that includes pitching and networking events, HIVEs, 1-on-1’s, industry meetings, guidance and mentorship.
Working collaboratively with the Marketplace Manager and Artist & Venues Manager to develop, plan and deliver new programs and initiatives.
Support the delivery and coordination of the FringeWORKS location and hub.

CRM Transition

Coordinate with the Marketplace Manager the transition of marketplace data, outcomes and contacts using the organisation’s CRM system, ensuring data integrity and confidentiality.

Outcome Tracking

Implement and coordinate regular outcome tracking and monitoring across surveys, communications, phone calls and research
Conduct outreach and drive connections post season with industry and artists

Grant Writing

Support sourcing, planning and developing key projects requiring grant support
Coordinate compelling grant applications, funding proposals, reports, and acquittals across key funding and government organisations (DFAT, Creative Australia, CreateSA, Philanthropic Foundations)

Artist & Venue Registration & Communications Support

Support the Artist & Venue teams with registration and venue communications via email, phone and Freshdesk.

Whilst this position description is a summary of the job and lists its key tasks, it is not a definitive list of all the tasks to be undertaken. Tasks can vary from time to time at the discretion of your Manager. To deliver services effectively, a degree of flexibility is needed and the employee may be required to perform work not specifically referred to above.

For further information, please refer to the attached position description.

How to apply

Please ensure you upload a resume and a cover letter outlining your experience and in response to the selection criteria.

We strongly encourage applications from First Nations Peoples and welcome applications from those from marginalised groups.

Due to the high volume of applications received we will only contact successful candidates.