Senior Program Coordinator - Fringe Club

Applications close: Mon, 23 Sep 2019 at 11:55 PM

POSITION: Senior Program Coordinator - Fringe Club
LOCATION: Adelaide Fringe
TERM:  Short term, full time, salaried contract position
START: 8 October 2019
END: 27 March 2020
REPORTS TO: Head of Program Operations
SALARY: $53,000 - $58,000 per annum (pro rata)
 
POSITION SUMMARY

The Senior Program Coordinator - Fringe Club is a key member of the Adelaide Fringe team. Working under the direction of the Head of Program Operations, the Senior Program Coordinator - Fringe Club is responsible for ensuring the successful delivery of the Fringe Club Program. 

During the delivery of Adelaide Fringe, the Senior Program Coordinator - Fringe Club will be required to work in-line with Fringe Club programming and operational hours during the five week period of the Festival. Hours will be allocated over a 7 day roster including weekends based at the Fringe Club, and will likely be evening to early mornings.

KEY RESPONSIBILITIES 
  • Under the direction of the Head of Program Operations, be responsible for the planning, management and delivery of the Fringe Club program to the highest professional standards.
  • Liaise with Production, Design, Marketing, Partnerships, Industry, Artist and Venues for scoping, build, daily operations and de-installation of Fringe Club.
  • In consultation with the Head of Marketing, and Business Development and Business Development Managers ensure hospitality events are functional, successful and delivered with the highest professional standards.
  • Maintain the Fringe Club identity ensuring the creative integrity of the Fringe Club is a welcoming, inclusive and fun environment for all stakeholders (Adelaide Fringe board, staff, volunteers, members, corporate partnerships, hospitality clients, artists, and venues).
  • In consultation with the Head of Program Operations, Producers, Fringe Director and Program Coordinator – Fringe Club be responsible for the planning and delivery of Fringe Club programming. This includes the programming and contracting of Fringe Club hosts, MCs, bands, guest artists and DJs for nightly programming and hospitality events.
  • Ensure the Fringe Club functions holistically and all deliverables are met with competing priorities and inter-departmental needs taken into consideration.
  • Be responsible for contracting, payments and accurate reporting of payments to artists.
  • Ensure the program is delivered within budget parameters.
  • Maintain a database of Adelaide Fringe registered artists suitable for various Adelaide Fringe programs  used broadly by all programming staff.
  • Attend a weekly Fringe Club operations meeting, debrief and write post Festival report.
  • Maintain a daily attendance record ensuring appropriate numbers of attendance are met, including delivery of strategic invites and engagement.
  • In collaboration with Head of Program Operations, Head of Production, Designer and Production Coordinator facilitate a Fringe Club project timeline that adheres to key milestones and deadlines, communicated to internal and external stakeholders.
  • Deliver programs and events to the highest artistic and technical standard including pre-production logistics, nightly stage managing & artist liaison.
  • In consultation with the Producer and Cultural Producer coordinate a Welcome to Country and opening ceremony for the Fringe Club.
  • Lead, motivate and train team members, to establish task priorities, manage competing deadlines, promote positive team environments and ensure team outcomes are clear.
  • Build and maintain effective working relationships and act with diplomacy and discretion when dealing with sensitive and confidential issues.
  • Embrace online organisation project management software.
  • Act as an ambassador for the organisational culture and values ensuring they are upheld and embedded.
  • Observe and follow all Work, Health, and Safety regulations and safe working practices.
SELECTION CRITERIA
  • Knowledge of contemporary arts practice, trends and companies in a local and national context with demonstrated experience working in festivals, arts and/or a related industry.

  • Previous working knowledge and experience working in an arts organisation and/or working with artists to achieve a programming outcome.

  • Ability to communicate, negotiate and develop relationships with a broad range of people, both internal and external to the organisation, in a professional and ethical manner.

  • Demonstrated experience in managing and working within defined budgets.

  • Demonstrated ability to manage time, complex tasks, challenging projects and competing deadlines concurrently.

  • Good oral and written communication skills.

  • High level of computer literacy, particularly in Microsoft Word and Excel.

  • Good organisation skills and ability to set and meet deadlines in a multi-faceted environment.

  • Managing staff and delegating of responsibilities.

  • Experience of management of payments, cash and receipts.

  • Ability to negotiate and resolve conflict in a complex environment, with competing priorities.

HOW TO APPLY

View the full position description via the link below. Submit your cover letter and resume to jobs@adelaidefringe.com.au.

For any enquiries regarding the role, please call 08 8100 2000.

Aboriginal and/or Torres Strait Islander people are encouraged to apply.

Applications close 11:55 PM Monday 23 September, 2019.

Position description (572 KB pdf)