Production Coordinator - Tindo, Fringe in the Mall & Awards

Applications close: Wed, 18 Sep 2019 at 5:00 PM

POSITION:  Production Coordinator -
  Tindo, Fringe in the Mall & Awards
LOCATION: Adelaide Fringe 
TERM:   Fixed term, salaried contract position
START DATE: December 2, 2019
END DATE:

March 29, 2020

REPORTS TO:

Head of Production

SALARY: $55,000 - $60,000 PA (pro rata)
 
POSITION SUMMARY 

Under the direction of the Head of Production, the Production Coordinator will assist in the broad planning, management and coordination of Tindo Utpurndee, Fringe in the Mall and Awards for Adelaide Fringe 2020.

This production role manages event installation, de-installation and event delivery for the above three Fringe-managed events, assisted by site crew and casual staff. As a vital member of the production team, you will have well developed planning and execution competencies, an ability to work in collaboration with technical staff towards delivery and experience in site management.

 

KEY RESPONSIBILITIES 
  • Under the direction of the Head of Production manage production aspects of Fringe produced programs, events and activities.
  • Under the direction of the Head of Production, in collaboration with Senior Production Coordinator -  Signature Project, and key Adelaide Fringe staff, plan and deliver Tindo Utpurndee Sunset Ceremony, for Fringe opening night 2020.
  • Under the direction of the Head of Production: research, plan and deliver the Rundle Mall Fringe activation; pre and post event planning, event infrastructure set up and pack down, bump out and coordination of logistics, managing and briefing crew and liaising with production logistics coordinator.
  • Plan and deliver the Adelaide Fringe Awards Ceremony set up and pack down and coordination of logistics, managing and briefing crew and liaising with production logistics coordinator as necessary.
  • Utilise production department systems and processes to undertake booking of all event infrastructure, managing set up, pack down and coordination of all event logistics, liaising with Fringe’s production logistics coordinator to scope event crewing requirements and briefing of crew.
  • In conjunction with the Head of Production, prepare and process contracts for all key suppliers.
  • In conjunction with the Head of Production, liaise with events authorities (including local councils, emergency services and public transport etc.)
  • Keep abreast of issues relating to the planning and delivery of assigned Fringe managed events and ensure that these issues are appropriately logged.
  • Produce, manage and disseminate all form based Adelaide Fringe data  (but not limited to) such tasks as meeting minutes, induction forms, production schedules, risk mitigation documentation inclusive of emergency scenario planning and risk assessment.
  • Under the direction of the Head of Production, contribute to the production department’s effective communications, inclusive of managing event information systems and the planning and delivery of radio communications.
  • Manage all compliance information such as applications, development approvals, permits, traffic management plans, noise mitigation plans, event EMP/ERP’s etc.
  • Ensure all work generated is documented in an accurate and concise manner, including operations manuals, production schedules and staff rosters.
  • Understand and comply with all Adelaide Fringe policies, procedures and requirements.
  • Work with Fringe’s Safety Officer to ensure a safe workplace at all times and contribute to a positive and engaged Workplace Health & Safety culture.
  • Other duties as directed by the Head of Production.
SELECTION CRITERIA 
  • Demonstrated professional experience delivering the production requirements of events particularly in a performing arts centre, major events or festival context.
  • Previous working knowledge and experience working in an arts organization and/or working with artists.
  • Demonstrated experience in budget reporting, working within set budget parameters and delivering set financial outcomes.
  • Demonstrated experience in working to set deadlines and achieving objectives within a defined timetable.
  • Demonstrated experience in the scheduling of production aspects of event including staff and crews.
  • Proven ability to plan, organize, set priorities and manage time so that organisation resources are optimised.
  • Demonstrated high level of communication and interpersonal skills.
  • Proven planning and problem solving skills, with an ability to think creatively and laterally.
  • Demonstrated collaborative working style with an ability to work as part of a team and in a hands-on capacity.
  • Proven capacity for self-motivation and an ability to work independently.
  • Tertiary Qualification in arts production or appropriate industry experience.
  • Vocational training/operational accreditation/licensing in production related areas will be looked upon favourably, such as: Fire Warden, Rigging, Elevated Working Platforms, Test & Tag, Fork Lift License, Senior First Aid etc.
  • Demonstrated High level computer literacy – Datafest and CAD software/ SketchUp Pro competency or equivalent will be looked upon favourably.
HOW TO APPLY

View the full Position Description via the link below. Submit your cover letter and resume to jobs@adelaidefringe.com.au.

For any enquiries regarding the role, please call 08 8100 2000.

Aboriginal and/or Torres Strait Islander people are encouraged to apply.

Applications close 5PM Wednesday 18 September, 2019.

Position description (534 KB pdf)